Disclaimer

Preamble

This privacy policy relates to the use of  a website aimed at sharing high-value information in the field of global HR law, including its features and services (hereafter the ´Platform´). The platform is provided by Ius Laboris, a global alliance of leading law firms specialising in employment law (hereafter ´Ius Laboris´ or ‘we’, ‘us’).

This privacy policy outlines the information Ius Laboris may collect from you and how we will use and protect that information. It will also tell you how you can request us to correct or delete such information. Ius Laboris has its registered seat at Vorstlaan 280 boulevard du Souverain, B-1160 Brussels – Belgium. It is officially registered under RPR/RPM Brussels 0473.896.171 and can be contacted at tel +3227614610, fax +327614515 or e-mail info@iuslaboris.com.

For more information on Ius Laboris we invite you to consult the website www.iuslaboris.com.  The user of the Platform (hereafter the ‘User’ or ‘you’) declares to have read and accepted this privacy policy, which is an integral part of the Terms and Conditions. If you do not agree with this privacy policy, do not use the Platform.

Content and set-up of the platform

Content of the platform

The Platform contains a variety of high-value information in the field of global HR law, such as texts, trademarks, logos, computer code, user interfaces, visual interfaces, drawings, graphics, pictures, images, sounds, audio, video and audiovisual files (hereafter ‘Materials’). These Materials are created by Ius Laboris’ member and affiliate firms, their individual lawyers and Ius Laboris and are uploaded to the Platform by us.Set-up of the platformThe Platform consists of two areas: a public area and a private area (hereafter the Client Portal).The public area is accessible to all Users of the Platform without restriction.

The Client Portal is accessible only to individual Users who obtained a unique access code.

Processing of your personal data

Personal data collected

Personal data collected by Ius Laboris is information that could personally identify you in a direct or indirect way, such as your name, address and e-mail address. Ius Laboris only collects personal data that is necessary to give you access and user rights to the Platform. We do not collect and urge you to not voluntarily provide any other information to us, in particular data revealing racial or ethnic origin, political opinions, religious or philosophical belief or trade-union membership as well as data concerning health or sex life. When data is collected that is not personal as such, like information about your location or language, this data will be treated as personal data when it is combined with personal data.  

With regard to the public area of the Platform, Ius Laboris may collect certain electronic data that may be considered as personal data by applicable law (such as your IP address or your e-mail address) to give you access to certain parts or a certain activity on or related to the Platform. For instance, this may be the case if you wish to download Materials or to contact Ius Laboris. If this personal data is not provided, that part of the Platform or activity concerned cannot be accessed or performed.

With regard to the Client Portal of the Platform, Ius Laboris will collect additional personal data in order to grant you access to this restricted area. This personal data will include your:

  • name;
  • first name;
  • job title;
  • company;
  • e-mail address;
  • country.

Data controller

Ius Laboris is the controller of your personal data. Ius Laboris will process such data in accordance with applicable laws and regulations.

Purposes of the processing

Your personal data will be processed for the following purposes:

  • to allow you to use the information or services on the Platform;
  • to complete the registration process for the Client Portal;
  • for internal purposes, such as statistical analyses and audits around the use of the Platform by our Users, to allow us to continuously improve our services and delivery of Materials;
  • to keep you informed about new initiatives , special activities or upcoming events of Ius Laboris and its member and affiliate firms to whom personal data may be transferred.

Consent for processing

By providing your personal data, you give Ius Laboris explicitly your consent to process these personal data for the above-mentioned purposes. However, you can choose in a separate statement to be excluded from the processing of your personal data for direct marketing.

Warranties

Ownership of data

The User warrants that the personal data provided is its own. Registration with personal data of a third party is strictly prohibited, except in case of unambiguous, explicit consent by such party.

Age

The User warrants not being a minor under applicable law. 

Transfer of data to third parties and third countries

Transfer to third parties

The personal data may be transferred to Ius Laboris’ member firms, affiliates and their lawyers. It will only be shared with business partners and organisations with which Ius Laboris co-operates when this allows us to improve the Platform and delivery of Materials. Otherwise Ius Laboris will only disclose personal data when necessary to government bodies and law enforcement agencies, successors in title or to the business suppliers we engage to process data on our behalf.

Transfer to third countries

Considering that the Internet is a global environment, the transmission of data across international boundaries is inherent to the use of Internet for the collection and processing of data. Therefore, by browsing the Platform and submitting personal information to Ius Laboris, you acknowledge Ius Laboris’ processing of your personal data on this basis.

Security and retention of personal data

Security of personal data 

Ius Laboris will take appropriate and commercially reasonable technical and organisational measures based on industry practices and available technology necessary for the protection of your personal data against accidental or unauthorised destruction, accidental loss or other illegitimate processing, such as unauthorised alteration of or access to your data. In case of an unlikely data breach, Ius Laboris cannot be held responsible for any damages or expenses resulting from such a breach.

Retention of personal data

Ius Laboris will retain your personal data for as long as necessary to fulfil the purpose set out in this Privacy Policy, except where a longer retention period is required or authorised by applicable law.

Cookies

Purpose of cookies on the Platform

Like other websites this Platform uses “cookies” in order to function well. This means that, when you view the Platform, Ius Laboris may store information on the hard drive of your computer or other electronic device in the form of a small text file or single GIF. Cookies allow Ius Laboris to administer the Platform and tailor it to your interests and preferences based on your behaviour as a User. Information gathered through cookies includes your browser type and language, your IP address, your operating system or referring and exit pages. However, cookies do not allow Ius Laboris access to the rest of your terminal equipment and Ius Laboris does not use cookies to collect personal information about Users.

Disenabling or removing cookies

Most Internet browsers enable users to delete cookies or receive a warning before a cookie is stored on the user’s hard drive. You can configure your web browser in such a way that your browser provides information about the reception of a cookie or makes it possible to refuse the placing of a cookie. However, you should be aware of the fact that, if you disable the placing of cookies, your may be unable to use certain services or facilities on the Platform.

General Provisions

Changes to this privacy policy

We may update this privacy policy from time to time to reflect changes to our information management practices. We therefore encourage you to review this page on a regular basis and every time you use the Platform. Your continued use of the Platform will mean that you accept and agree to the changes.

Dispute resolution

The application of this privacy policy and the use of the Platform are subject to Belgian laws. Ius Laboris aims at fairly and rapidly resolving any complaints or disputes relating to our processing of your personal data or this privacy policy in general.

Where an amicable solution is not possible, the courts of Brussels are exclusively competent to settle each disagreement arising within the scope of the use of the Platform, or the application of this privacy policy.

Access to and correction of your personal data

You can exercise your legal right of access and correction of your personal data by submitting a written, signed and dated request, together with a copy of the recto and verso side of your identity card, by regular mail to Ius Laboris, Vorstlaan 280 boulevard du Souverain, B-1160 Brussels – Belgium, or by e-mail at info@IusLaboris.com. If you have an electronic identity card, then you must also send us a print-out of the content of the chip or an official certificate of domicile.